Guidelines & Tips for Grants Applications

Every year, ISIF Asia launches calls for applications depending on the funding the program has been able to raise. It is extremely important that applicants review the information for each type/category of grant to make sure they are applying for the funding opportunity that better fits their needs and capacity. Innovation and Internet development should be an integral part of all project proposals submitted to ISIF Asia.

After the deadline to submit applications, all received grant proposals are subject to a process of comprehensive analysis, considering not only formal aspects (information presented and pertinence with the fund objectives) but also scientific aspects. This examination includes the analysis of the quality, background and originality of the proposed research project among others. Incomplete or inconsistent applications will not be considered in the formal evaluation and selection process. Applications will be selected based on their compliance with all ISIF Asia objectives and specific eligibility criteria. The process is as follows:

  • The ISIF Asia secretariat screens all grant applications received. The ISIF Asia Secretariat will reject grant proposals that are out of scope, duplicated and/or incomplete.
  • All approved grant applications will be then be reviewed online by the Evaluation Committee and issue a recommendation to APNIC.
  • APNIC will make a final decision about the grant recipients selected.
  • A notification will be issued to all shortlisted applicants. A formal announcement will be made on this website and finalists will be informed by email and/or phone once grant agreements have been signed.

Terms and Conditions

  1. All required information must be provided through the relevant online grant application form. Be as clear and concrete as possible when filling in the application form. Include only images and/or diagrams to facilitate the evaluation process.
  2. Grant applications received by email will not be processed. No additional information can be filed after the closing date. The ISIF Asia Secretariat will contact you if any clarification is needed. Please do not submit complete curriculum vitae/résumé, unless the ISIF Asia secretariat requires it.
  3. Once a grant application has been submitted, the nominated email contacts will receive an automatic confirmation message. If you do not receive a confirmation message please review your spam filters, and contact the Secretariat at info@isif.asia before attempting to submit your proposal again.
  4. All grant applications received are reviewed by the ISIF Asia secretariat and then evaluated by the according to a detailed and exhaustive evaluation process.
  5. If you have problems accessing the online grant application form or other information please contact the Secretariat at info@isif.asia. All required information must be included within the grant application, as no additional information received by any other means will be examined during the selection process.
  6. The ISIF Asia secretariat can request applicants to provide more details or modify any part of the grant proposal (including the requested budget) at any time during the selection process.
  7. Availability of co-funding by other agencies or organizations is not a requisite for grant proposals. Any complementary funding must be declared in the budget section of the grant application form.
  8. The ISIF Asia Secretariat has defined the terms and conditions for the release of grant funds. To comply with Australian regulations a contract will be issued by APNIC, acting as a ISIF Asia secretariat. The legal representative of each selected proposer will have to sign the agreement. Please note that the grant agreement can not be tailored to accommodate individual requests so that all grant recipients operate under the same terms and conditions. The standard grant agreement is available for review before submitting your grant proposal.
  9. When submitting an application, the applicants acknowledge that any grant funding and, indeed, the application and evaluation process, is entirely at the discretion of the funding partners and they may choose to determine the process at any time up to the time of actual payment.
  10. When submitting an application, the applicants are granting permission to the ISIF Asia Secretariat and funding partners to use materials, submitted or developed during the application process, in publications or materials to promote ISIF Asia. These materials can be project descriptions, photographs taken during the application process or at funded events, etc.
  11. The Grant Agreement and bank information form have to be signed by the legal representative and the financial officer from the selected recipient. A scanned copy of the signed document must be emailed to ISIF Asia Secretariat so that it can be by APNIC Director General. The grant agreement is not valid without a valid APNIC signature.

Tips for a successful grant application

  • The proposal must clearly define the problem that originated the project, its relevance for the community involved and how the project implementation will solve it.
  • Include relevant background information relating to the activities proposed.
  • Describe why ISIF Asia should support the implementation of the proposed activities and particularly, point out the innovative character and the impact that is anticipated as a consequence of the execution of the project activities, in relation to the community, the region, and the organizations presenting the proposal.
  • Clearly define the general and specific objective of the project and how they relates to the main diagnosed problem.
  • Describe the groups that will be the direct and indirect beneficiaries of the outcomes achieved by the project.
  • Describe the actions to be carried out as well as the methodologies chosen, stating the reason for this choice and compare with other possible alternatives.
  • Describe clearly and chronologically the activities relevant to each objective, stating anticipated start-dates and end-dates and the important assumptions.
  • Describe the concrete outcomes that will be generated during the complete project cycle.
  • Provide at least one verifiable indicator for each expected outcome.
  • Clearly state the important assumptions on which the success of the project depends and the risks that have been considered.
  • Provide all the information requested about the organization responsible for the project implementation, which will be legally responsible for the management of the project and the funds granted by the ISIF Asia program.
  • The names, academic background and relevant experience of the persons having relevant participation in the execution of the project must be stated. Particularly of the person who will be technically and administratively in charge of executing the proposal.
  • All expenses should be organized according to the following categories to be eligible for funding:
  1. Equipment: All devices needed for the project deployment
  2. Personnel: Salaries of project team if they work 50% of the time or more
  3. Professional services: Consultants, technical support, programming, documentation, etc. that works less than 50% of the time
  4. Research expenses: Training workshops for project beneficiaries, materials, publications, local travel
  5. International travel: International travel expenses such as accommodation, airfares, visa applications, per diem, for participation in conferences, presentation, field trips
  6. Training: Training courses for project team (fees and travel expenses – local or international)
  7. Support services: Web hosting, transcripts, translations, logistics, workshops facilitation, etc. 

About grants

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